Your teams are already putting artificial intelligence (AI) to work. This census shows what has been reported, in one view.
The Numbers
12
AI tools identified
3
Without a named owner
4
Not fully covered by your AI policy
2
Consequential uses identified
Where AI Shows Up
Tools in the CategoryTool Count
Assistants4
Meeting and Productivity3
Creative2
Workflow and Systems2
Other1
Potential overlap identified in 3 categories.
What Stands Out
Ownership
3 reported tools do not have a named owner.
Policy
4 reported tools are not fully covered by your AI policy.
Overlap
Multiple tools were reported for similar capabilities.
Consequential use
2 reported uses may shape decisions involving people, spending, access, or other material outcomes.
The Conversation for Your Leadership Team
Prioritize ownership and human review for the workflows that influence service decisions.
Otter, Canva AI, and Zapier AI have no named owner, leaving three tools without clear accountability.
The policy does not fully address four tools: meeting transcription, generated visuals, outreach prioritization, and intake routing.
Salesforce Einstein and Zapier AI influence outreach or intake decisions. Programs and Operations should confirm who reviews their outputs and can override a decision.
Microsoft Copilot and Jasper offer overlapping writing capabilities. Transcription and design tools also overlap. Confirm how teams use them before making a renewal decision.
Your Recommended First Step
Assign an accountable owner to Zapier AI's intake workflow
Ask the Operations Lead to confirm who owns the routing rules, reviews intake outcomes, and can override a routing decision. Record that responsibility before expanding the workflow.
AI Policy Coverage
Each AI tool checked against the policy you shared.
ChatGPTCoveredApproved accounts, permitted data, and review before sharing.
Microsoft CopilotCoveredTenant access, permitted data, and review of generated content.
JasperCoveredApproved brand materials and review before publication.
ClaudeCoveredPermitted research data and source verification.
OtterPartialParticipant consent, recording retention, and access to transcripts.
Zoom AI CompanionCoveredMeeting consent, permitted recordings, and summary access.
Notion AICoveredWorkspace permissions and review of generated summaries.
Canva AIPartialApproved assets, usage rights, and review before publication.
Adobe FireflyCoveredAsset rights, permitted prompts, and review before publication.
Salesforce EinsteinPartialHuman review of outreach priorities, access boundaries, and escalation.
Zapier AIPartialApproval of routing rules, data access, and a human override for intake decisions.
GrammarlyCoveredPermitted document data and human review of suggested edits.
You have the census. The 45-day setup confirms what is in use, assigns owners, resolves gaps, sets controls, and establishes governance.
You are here
AI Census · Here is what is currently on your slate.
✓Known AI tools
✓The size of your organization's AI footprint by category
✓Your first governance gaps
✓The starting point for leadership
When you are ready
The 45-day setup · Establish the operating foundation for AI governance in 45 days. Included in Foundation and Pro, or on its own with Quickstart. · Strategy → people → systems → AI.
Confirm what is in use and what belongs in the inventory
Assign an accountable owner to AI tools
Identify overlapping capabilities and unnecessary spend
Map current use against policy and governance requirements
Define when review, approval, or escalation applies
Prioritize higher-consequence AI uses
Establish the review and reporting cadence
Configure Slate45 around your organization's roles and controls
After Day 45
Keep it current · Slate45 becomes the operating record for AI across the organization.
Track tools, use cases, owners, approvals, spend, policy coverage, and governance actions in one place, with leadership reporting that is built in.
Move from inventory to operating governance. Email us: info@slate45.tech
Prepared for Cipher Community Partners · Sample